Attendance & Leave Management System

The client's HR team tracked 180 employees across four offices using spreadsheets that nobody trusted by the end of each month.

• Untraceable swipe-ins: Punch times relied on supervisor memory, with no audit history.
• Leave balance drift: PTO accruals were recalculated by hand each pay cycle, generating frequent payroll disputes.
• Approval bottlenecks: Time-off requests sat in email threads for days, delaying staffing plans.
• Policy enforcement gaps: Carry-over caps, blackout dates, and tenure-based accruals weren't applied consistently across departments.
• Zero compliance trail: Audits required reconstructing months of swipe data from screenshots.

We deployed a workforce-management Odoo module wired to the client's payroll engine, with policy logic encoded directly into the leave engine.

• Multi-channel punch: Browser, mobile app, and optional biometric kiosk - all reconciled to a single timesheet ledger.
• Policy-aware leave engine: Accruals, carry-overs, and tenure rules apply automatically; the portal blocks requests that would breach company policy.
• Inbox-style approvals: Line managers triage requests on phone or desktop, with escalation rules if a request sits longer than 48 hours.
• Shift rostering board: Drag-and-drop weekly rosters with conflict detection against approved time-off.
• Payroll export: One-click export to CSV/XLSX matched to each pay-cycle close date, with deltas highlighted.
• Audit ledger: Every punch edit, leave decision, and policy override is signed and immutable.

The first quarter on the new system stabilised payroll and gave HR back its evenings.

• Payroll prep dropped from 3 days to 4 hours at month-end close.
• Leave-balance disputes fell 92 % because employees and managers see the same numbers in real time.
• Overtime spend trimmed 18 % after the rostering board exposed unplanned shift extensions.
• Audit response in under a day - previously a week-long exercise reconstructing records.
• Employee NPS for HR services rose 31 points within the first six months of rollout.